THE BOOKING PROCESS

The Parents Evening Booking System is an easy to use online appointment booking system which is available to all parents.  It allows parents to choose appointments with teachers at a time to suit them from the comfort of their own home.

Parents evenings take place either in person or via live video (method confirmed on letters sent home).

  • You will be asked to complete your Title/First/Surname/Email address/Child’s name and Date of Birth.
  • Click on the relevant Parents Evening.
  • The next screen confirms your child’s class and teacher,
  • Then click continue to book appointment.
  • Then select book next to the appointment time required.
  • Your booking is complete and you can then log out.

You will then be sent an email confirming the details of your appointment.

FREQUENTLY ASKED QUESTIONS

Please call the school office, as it is possible our stored information is out of date. We can update records as required.

Simply log back in to the system using the same process you used to book. When logging in you will be presented with the 'Join Video Appointments' link on the day of any video appointments.

The system supports all standard devices  - Android/iOS (iPhone/iPad) Microsoft Windows 10/11 and Chrome OS Devices (Chromebook/Tablets). We recommend joining appointments using your child's e-Learning device where possible, as those are configured for this use as part of the scheme and would avoid any compatibility or device restricions.

This is done (if the device being used is capable) by clicking the 'Blur Background' option when joining video appointments, see image below.

You can give another parent/guardian access to join your video appointments in respect of each student linked to you that is involved in the conference. You can grant this access at the time of booking, or later if required. Click the link below to learn more.

USEFUL LINKS

INVITING MULTIPLE PARENTS
TO VIDEO APPOINTMENTS

You can give another parent/guardian access to join your video appointments in respect of each student linked to you that is involved in the conference. You can grant this access at the time of booking, or later if required.

1. Once you have made your bookings (or when you later log in and go to My Bookings) click on the Invite Parent/Guardian link at the top of the list of your bookings. If you have already sent an invitation this link will show as Manage Invites instead.

2. You will then be presented with a box asking for the details of the parent/guardian to be given access.

If there is more than one student linked to you and involved in the evening they will all be shown.

You must enter a Name, and an Email address, as well as tick the box to consent to that person being given access to the information used to make the appointments.

If there is more than one student linked to you, choose the student(s) in respect of whose appointments the access to this person will be granted.

When you click the blue Send Invite button an email is sent to the address entered, giving them a link and details on how to join the call.

Please note that a maximum of TWO guests can use this link. Anyone else using it (including the parent that sent the invite, who should log in via their own confirmation email) will knock the guest out of appointments.

Here is an example of what the invite email looks like:

3. You will then see a Manage invites box that shows your sent invitation(s), allows you to add another invite if you have any more available (you can have one invite per student, if wished), and allows you to Resend invites or Remove them. If you have no more invitations available the green button will be replaced with a message that says Unable to invite another parent/guardian. Only one invite can be sent per student.

If you click Remove the link in the previously sent invitation will no longer work and that person can no longer join the video call.

Note that a call can have a maximum of 5 people in it at any one time. A school can assign 3 teachers to take joint appointments for a class, if they do this the parent can still invite their ONE guest, however once the number of active participants in the call reaches 5 no further people can join it (unless one of the existing participants leaves the call).

© 2024 - Northfleet School for Girls - All Rights Reserved.

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